The Purchasing System monitors all purchases from initial request to final payment. Purchase orders are produced, encumbrances are created and liquidated, and budgets are maintained because the system assures adequate funding is available before the purchase order is produced.

 

A bid tracking feature support the entry of multiple bids and award of a final.  Contract purchases can also be awarded and tracked using the system.  Items are received through the system and checked by to the original purchase order.  Back order and partial payment capabilities exists if required or items can be paid only on complete receipt. 

 

Complete integration with Accounts Payable is provided assuring original distributions are used at posting time.  If encumbrances are being utilized, they are released as payment occurs.